個人情報保護方針
当社は、以下のとおり個人情報保護方針を定め、個人情報保護の仕組みを構築し、全従業員に個人情報保護の重要性の認識と取組みを徹底させることにより、個人情報の保護を推進致します。
個人情報の管理
当社は、お客さまの個人情報を正確かつ最新の状態に保ち、個人情報への不正アクセス・紛失・破損・改ざん・漏洩などを防止するため、セキュリティシステムの維持・管理体制の整備・社員教育の徹底等の必要な措置を講じ、安全対策を実施し個人情報の厳重な管理を行ないます。
個人情報の利用目的
本ウェブサイトでは、お客様からのお問い合わせ時に、お名前、e-mailアドレス、電話番号等の個人情報をご登録いただく場合がございますが、これらの個人情報はご提供いただく際の目的以外では利用いたしません。
お客さまからお預かりした個人情報は、当社からのご連絡や業務のご案内やご質問に対する回答として、電子メールや資料のご送付に利用いたします。
個人情報の第三者への開示・提供の禁止
当社は、お客さまよりお預かりした個人情報を適切に管理し、次のいずれかに該当する場合を除き、個人情報を第三者に開示いたしません。
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- お客さまの同意がある場合
- お客さまが希望されるサービスを行なうために当社が業務を委託する業者に対して開示する場合
- 法令に基づき開示することが必要である場合
個人情報の安全対策
当社は、個人情報の正確性及び安全性確保のために、セキュリティに万全の対策を講じています。
ご本人の照会
お客さまがご本人の個人情報の照会・修正・削除などをご希望される場合には、ご本人であることを確認の上、対応させていただきます。
法令、規範の遵守と見直し
当社は、保有する個人情報に関して適用される日本の法令、その他規範を遵守するとともに、本ポリシーの内容を適宜見直し、その改善に努めます。
Privacy Policy of East Accounting, LLC
Dear Clients:
The Gramm-Leach-Bliley (GLB) Act deals in part with how financial institutions treat non-public personal financial information. We appreciate the trust you place in us when you engage us to provide financial services for you and your families. As part of this trust, you provide us with your private, personal information. The following sections outline information we may collect and how we are committed to protecting your privacy.
Privacy Policy
We collect non-public personal information about you from the information you provide to us, and through information we obtain over the course of your business relationship with us and others.
The information enables us to administer to your business needs and to ensure that we are providing services which satisfy your financial needs.
For current and former clients we do not disclose any non-public personal information to third parties, i.e., companies or individuals that are not affiliated with East Accounting, LLC, without your explicit permission except as required or permitted by law.
We have policies and procedures in place to protect non-public personal information about our clients.
Sources of information we collect about you:
Non-public personal information is information that we collect from you that is not otherwise available from public sources. The categories of personal information we collect include the following:
Information we receive from you on the Tax Organizer used to prepare your individual tax returns, such as your name, address, social security numbers, names of family members, assets and income;
Documentation accompanying the Tax Organizer such as W-2’s, 1099’s, brokerage statements, expense documentation, etc.;
Your organization’s books and records which provide information about your transactions with others, or us, such as your account balances, investments, and current and prior tax information.
Information we receive from third parties such as brokers and financial institutions.
Information obtained from interviews and phone calls with you, and letters or emails from you.
Protecting your personal information:
Within our organization, we restrict access to non-public personal information to only those employees who need to know the information in order to provide services to our clients.
Transmitting Information:
When transmitting information through www.shitsumonsho.com between you and our server, as well as when communicating with the CCH, a tax return filing service provider, for electronic filing, data security is handled through a protocol called Secure Sockets Layer (SSL).
SSL is an established and mature Internet security standard with two dominant features: web server authentication and data encryption.
Data Encryption:
Data encryption is the process of transforming legible information into a complex arrangement of illegible information.
SSL uses a private/public key combination to encrypt data when it is sent and to decrypt data when it is received.
SSL encrypts data using a mathematical formula, also referred to as a “key.”
Encryption strength is measured by the length of the key used to encrypt the data; the longer the key, the more effective the encryption.
Using the SSL protocol, data transmission between you and our web server is performed at a standard level of encryption strength.
Disclosure to Third Parties:
As tax preparers, we are prohibited by Internal Revenue Code Section 7216 from disclosing your income tax return information without your consent, other than for the specific purpose of preparing, assisting in preparing or obtaining and providing services in connection with the preparation of an income tax return for you.
Notification of Changes:
If we decide to change our privacy policy, we will post those changes on our web site so our users are always aware of what information we collect, how we use it, and under what circumstances, if any, we disclose it.
If at any point we decide to use personally identifiable information in a manner different from that stated at the time it was collected, we will notify users by way of an email.
Users will have a choice as to whether or not to permit us to use their information in this different manner.
We will use all information in accordance with the privacy policy under which the information was collected.
We maintain physical, electronic and procedural safeguards to protect your personal information.
Please contact our office with any questions you may have.
We can be reached via phone (847) 240-5700, fax (847) 240-5710 or email info@eastaccounting.com.